2022 presenter information
INFORMATION EMAIL SENT OUT FEBRUARY 2ND & 3RD:
For all speakers - please upload handouts or small video files asap:
All Sessions have been uploaded to https://pdtca2022.sched.com/
Please log in and check and edit your session/sessions and attach handouts important to your session. There is a limit of 10 attachments per session with a maximum file size of 50MB each.
After you click on the Sched link, log in using the login link in the very top right of the page. You will use the email you submitted your speaking proposal with and enter a password. If you have forgotten your password or if this is your first time ever logging into Sched, you simply click change password and you will be able to set a login password. When you are logged in, an avatar will appear instead of the login link - usually your picture or a head profile.
HOW TO ADD YOUR HANDOUTS, SMALL VIDEO FILES TO SCHED - MAX 50MB per file: Log into Sched if you haven’t already. Find your session/sessions by using the Search field near the top right of where the session title bars start. Just typing in your last name will find all your sessions. Click on Your Session in Sched that you want to add a handout(called presentations in Sched) to and then follow these instructions https://sched.com/guide/upload-presentations-and-files/ You can also edit your description or your profile as well.
Open all the files yourself after they are uploaded and make sure they are as you expect. If you posted a pdf with hyperlinks in the pdf, check to make sure that the hyperlinks actually work when the file is downloaded and opened.
For those of you who are presenting live via Zoom:
Go to https://pdtca2022.sched.com/ on the day of your session and find your session/sessions by using the Search field near the top right of the page. Just typing in your last name will find all your sessions. Click on the session title you are about to start and then on the Yellow Zoom button, about 10-13 minutes before the start time. If you click on it any sooner, you might possibly join the previous meeting in your Zoom Room which will soon be ended. If that happens, just close the meeting and click on the link again in a minute or so and the meeting host should have ended the previous meeting and started your Zoom meeting and will let you in from the waiting room. You will have time to talk to the meeting host and/or moderator(if you asked for one) before the attendees are admitted. Let them know if you have any requests as to how the meeting should be handled - if you will be asking for breakout sessions, if you want the chat on or off, if you want participants' videos/audio on or off etc. You can also book a live Zoom practise session at https://calendly.com/ata-conventions if you have not already done so. These sessions are one on one with a Zoom expert from Provincial ATA and very helpful.
If you are presenting live in Zoom and screen sharing a recorded video, remember that you can interact with the participants using Chat while your video is playing, or you can ask the moderator to turn the Chat off.
You may want to share your email address with participants if there are a lot of questions and your session time is nearly over. Having a sign ready to hold up for participants to see the email might be helpful for this. You could also share it at the beginning of your session if you wish.
Change your name in Zoom to SPEAKER – (YOUR NAME) This video shows you how. https://youtu.be/zRnNlEi9uNg This way the AV tech who opened the meeting will be able to let you in from the waiting room.
GETTING PAID:
Sometime during convention, please visit the Treasurer’s Desk. The link is listed above the session listings and in the filters to the right as well. We need social insurance numbers for speakers who are being paid in their name as we need to report this income for Canada Revenue. You will be let in from the waiting room by the treasurer when it is your turn.
HELP DESK – A general help desk link for speakers and attendees is available at the top of the Sched Page and in the filters. Us this help desk for non-financial assistance.
For all speakers - please upload handouts or small video files asap:
All Sessions have been uploaded to https://pdtca2022.sched.com/
Please log in and check and edit your session/sessions and attach handouts important to your session. There is a limit of 10 attachments per session with a maximum file size of 50MB each.
After you click on the Sched link, log in using the login link in the very top right of the page. You will use the email you submitted your speaking proposal with and enter a password. If you have forgotten your password or if this is your first time ever logging into Sched, you simply click change password and you will be able to set a login password. When you are logged in, an avatar will appear instead of the login link - usually your picture or a head profile.
HOW TO ADD YOUR HANDOUTS, SMALL VIDEO FILES TO SCHED - MAX 50MB per file: Log into Sched if you haven’t already. Find your session/sessions by using the Search field near the top right of where the session title bars start. Just typing in your last name will find all your sessions. Click on Your Session in Sched that you want to add a handout(called presentations in Sched) to and then follow these instructions https://sched.com/guide/upload-presentations-and-files/ You can also edit your description or your profile as well.
Open all the files yourself after they are uploaded and make sure they are as you expect. If you posted a pdf with hyperlinks in the pdf, check to make sure that the hyperlinks actually work when the file is downloaded and opened.
For those of you who are presenting live via Zoom:
Go to https://pdtca2022.sched.com/ on the day of your session and find your session/sessions by using the Search field near the top right of the page. Just typing in your last name will find all your sessions. Click on the session title you are about to start and then on the Yellow Zoom button, about 10-13 minutes before the start time. If you click on it any sooner, you might possibly join the previous meeting in your Zoom Room which will soon be ended. If that happens, just close the meeting and click on the link again in a minute or so and the meeting host should have ended the previous meeting and started your Zoom meeting and will let you in from the waiting room. You will have time to talk to the meeting host and/or moderator(if you asked for one) before the attendees are admitted. Let them know if you have any requests as to how the meeting should be handled - if you will be asking for breakout sessions, if you want the chat on or off, if you want participants' videos/audio on or off etc. You can also book a live Zoom practise session at https://calendly.com/ata-conventions if you have not already done so. These sessions are one on one with a Zoom expert from Provincial ATA and very helpful.
If you are presenting live in Zoom and screen sharing a recorded video, remember that you can interact with the participants using Chat while your video is playing, or you can ask the moderator to turn the Chat off.
You may want to share your email address with participants if there are a lot of questions and your session time is nearly over. Having a sign ready to hold up for participants to see the email might be helpful for this. You could also share it at the beginning of your session if you wish.
Change your name in Zoom to SPEAKER – (YOUR NAME) This video shows you how. https://youtu.be/zRnNlEi9uNg This way the AV tech who opened the meeting will be able to let you in from the waiting room.
GETTING PAID:
Sometime during convention, please visit the Treasurer’s Desk. The link is listed above the session listings and in the filters to the right as well. We need social insurance numbers for speakers who are being paid in their name as we need to report this income for Canada Revenue. You will be let in from the waiting room by the treasurer when it is your turn.
HELP DESK – A general help desk link for speakers and attendees is available at the top of the Sched Page and in the filters. Us this help desk for non-financial assistance.
THE INFORMATION BELOW WAS SEND OUT SEVERAL WEEKS AGO:
Presenter Support for Creating Pre-Recorded Videos
Last year, a YouTube playlist was created by the Association to support presenters in creating pre-recorded videos using a number of different tools, and taking into account potential issues such as copyright. This playlist can be accessed at https://www.youtube.com/playlist?list=PL8ljzf4rEUz_YuY-jdaHLNxk3l_IVJHZw.
Online Zoom Preparation for Live Presenters and Session Moderators one on one Zoom help booking
We are sharing this opportunity for optional support with presenters. Last year we worked with over 90 presenters before their scheduled conventions, and in many cases, it proved to be an important element in ironing out technical glitches and gaining fluency in presenting through Zoom. Beginning Monday, January 3 through Wednesday, March 9, one-on-one Zoom preparation sessions will be available for presenters, session moderators (if applicable), or board members. Those interested can book a 15-minute or a 30-minute one-on-one session with Danny Maas to address any of the following:
• Testing equipment and bandwidth for Zoom compatibility
• Gaining fluency sharing presentation content in Zoom
• Managing interactivity during sessions (chat, Q&A, breakout rooms, etc)
• Tips for creating engaging presentation content
• Tips for dealing with inappropriate participant behavior
These sessions will be offered Sunday through Wednesday evenings from January 3 to March 9. To book an appointment, as a presenters, moderators, or board members go to https://calendly.com/ata-conventions.
Guide for Presenters—Creating High-Quality Online Sessions
ATA staff have created a guide to assist presenters in creating high-quality online sessions for teachers’ conventions. This guide can be accessed in PDF at https://bit.ly/ata-hq-online or in YouTube presentation format at https://youtu.be/vaYj1n4qQAE. A separate video playlist shared previously for presenters creating pre-recorded sessions can be accessed at https://www.youtube.com/playlist?list=PL8ljzf4rEUz_YuY-jdaHLNxk3l_IVJHZw.
Presenters Dealing with Inappropriate Participant Behaviors
We wish to ensure that all presenters feel safe and respected during teachers’ conventions. Any presenters who experience inappropriate comments or conduct that is racist, bullying, discriminatory, hostile, politically inflammatory, or otherwise inappropriate may remove participants from the Zoom session or ask the A/V Zoom operator or session moderator (if applicable) to remove that person from the session immediately. A reminder to presenters to avoid disparaging remarks about government officials and to conduct themselves with the respect and dignity they expect from participants. With the potential for media or other uninvited participants to be viewing sessions, presenters must conduct themselves in a way that maintains the dignity of the teaching profession and the Association it is representing.
Attendee and Presenter Equipment Compatibility with Zoom
One risk to successful online teachers’ conventions is the potential incompatibility of members’ and presenters’ computer equipment with Zoom and difficulty using speakers and microphones. Convention boards are urged to encourage members and presenters to check that their equipment is compatible. Zoom offers a self-testing site for people who wish to test their equipment for connecting to Zoom which you may want to post on your convention websites and share via social media or other communication methods leading up to your convention. Visit https://zoom.us/test for more information.
Also be sure to update to the latest version of Zoom.
Last year, a YouTube playlist was created by the Association to support presenters in creating pre-recorded videos using a number of different tools, and taking into account potential issues such as copyright. This playlist can be accessed at https://www.youtube.com/playlist?list=PL8ljzf4rEUz_YuY-jdaHLNxk3l_IVJHZw.
Online Zoom Preparation for Live Presenters and Session Moderators one on one Zoom help booking
We are sharing this opportunity for optional support with presenters. Last year we worked with over 90 presenters before their scheduled conventions, and in many cases, it proved to be an important element in ironing out technical glitches and gaining fluency in presenting through Zoom. Beginning Monday, January 3 through Wednesday, March 9, one-on-one Zoom preparation sessions will be available for presenters, session moderators (if applicable), or board members. Those interested can book a 15-minute or a 30-minute one-on-one session with Danny Maas to address any of the following:
• Testing equipment and bandwidth for Zoom compatibility
• Gaining fluency sharing presentation content in Zoom
• Managing interactivity during sessions (chat, Q&A, breakout rooms, etc)
• Tips for creating engaging presentation content
• Tips for dealing with inappropriate participant behavior
These sessions will be offered Sunday through Wednesday evenings from January 3 to March 9. To book an appointment, as a presenters, moderators, or board members go to https://calendly.com/ata-conventions.
Guide for Presenters—Creating High-Quality Online Sessions
ATA staff have created a guide to assist presenters in creating high-quality online sessions for teachers’ conventions. This guide can be accessed in PDF at https://bit.ly/ata-hq-online or in YouTube presentation format at https://youtu.be/vaYj1n4qQAE. A separate video playlist shared previously for presenters creating pre-recorded sessions can be accessed at https://www.youtube.com/playlist?list=PL8ljzf4rEUz_YuY-jdaHLNxk3l_IVJHZw.
Presenters Dealing with Inappropriate Participant Behaviors
We wish to ensure that all presenters feel safe and respected during teachers’ conventions. Any presenters who experience inappropriate comments or conduct that is racist, bullying, discriminatory, hostile, politically inflammatory, or otherwise inappropriate may remove participants from the Zoom session or ask the A/V Zoom operator or session moderator (if applicable) to remove that person from the session immediately. A reminder to presenters to avoid disparaging remarks about government officials and to conduct themselves with the respect and dignity they expect from participants. With the potential for media or other uninvited participants to be viewing sessions, presenters must conduct themselves in a way that maintains the dignity of the teaching profession and the Association it is representing.
Attendee and Presenter Equipment Compatibility with Zoom
One risk to successful online teachers’ conventions is the potential incompatibility of members’ and presenters’ computer equipment with Zoom and difficulty using speakers and microphones. Convention boards are urged to encourage members and presenters to check that their equipment is compatible. Zoom offers a self-testing site for people who wish to test their equipment for connecting to Zoom which you may want to post on your convention websites and share via social media or other communication methods leading up to your convention. Visit https://zoom.us/test for more information.
Also be sure to update to the latest version of Zoom.