presenter information

Near the top of the page at https://pdtca2021.sched.com/ you will see a link to a video that shows you how to change your name in Zoom so you are easy to identify in the waiting room.   Zoom will use your computer name unless you change this.  The easiest way to do this is after you click to join the meeting and you can see yourself in the waiting room.  That is covered in the video, but not right at the beginning.
For all speakers - please check your speaker bio, session description and upload handouts or small video files asap:
All Sessions have been uploaded to https://pdtca2021.sched.com/
Please log in and check and edit your session/sessions and attach handouts important to your session. There is a limit of 10 attachments per session with a maximum file size of 50MB each.
EDIT YOUR SESSION, ADD YOUR HANDOUTS, SMALL VIDEO FILES TO SCHED - MAX 50MB per file: Log into Sched. Find your session/sessions by using the Search field near the top right of the page. Just typing in your last name will find all your sessions. Click on Your Session in Sched and then beside your title you should see Manage Session. After you click on Manage Session you will see Add Presentation. Click on that and you will be able to browse for your files on your computer and attach them. You can also edit your session description and your profile with your bio and picture in Manage Session.
Open all the files yourself after they are uploaded and make sure they are as you expect. If you posted a pdf with hyperlinks, check to make sure that the hyperlinks actually work when the file is downloaded and opened.
For those of you who are presenting live via Zoom:
Go to https://pdtca2021.sched.com/ on the day of your session and find your session/sessions by using the Search field near the top right of the page. Just typing in your last name will find all your sessions. Click on the session title you are about to start and then on the Yellow Zoom button, about 10-15 minutes before the start time. If you click on it any sooner, you might possibly join the previous meeting in your Zoom Room which will soon be ended. If that happens, just click on the link again in a minute and the meeting host should have ended the previous meeting and started your Zoom meeting and will let you in from the waiting room. You will have time to talk to the meeting host and/or moderator(if you asked for one) before the attendees are admitted. Let them know if you have any requests as to how the meeting should be handled - if you will be asking for breakout sessions, if you want the chat on or off, if you want participants' videos/audio on or off etc.  

​You can also book a live Zoom practise session at https://calendly.com/ata-conventions if you have not already done so. These sessions are one on one with a Zoom expert from Provincial ATA and very helpful.

If you are presenting live in Zoom and screen sharing a recorded video, remember that you can interact with the participants using Chat while your video is playing, or you can ask the moderator to turn the Chat off if you prefer.

​You may want to share your email address with participants if there are a lot of questions and your session time is nearly over. Having a sign ready to hold up for participants to see the email might be helpful for this. You could also share it at the beginning of your session if you wish.
Log into Sched and check your speaker profile and your session description.  If you put a video stream in your speaker profile, please make sure it works.
Test your ability to connect before convention starts.  Zoom offers for people to test their devices to see if they can connect. Click https://zoom.us/test to get to the test site you can join from.  Once there click on the Join button and follow what happens on the screen.
Also important is to download the latest version of Zoom at https://zoom.us/download The one you need for your computer is right at the top of the page called ZOOM CLIENT FOR MEETINGS. There are features missing unless you have the latest version.  There have been several new versions in January.
Miscellaneous reminders:
​Please check your pdf files to make sure the links are clickable.  Check them again after you upload them to Sched.
PREPARING TO PARTICIPATE IN ONLINE CONVENTIONS BOOK A LEARNING APPOINTMENT
Convention boards are strongly encouraged to prepare speakers, teachers, moderators (if applicable), and board members for participating in online conventions. To support this, Danny Maas of ATA will be offering numerous live support sessions for presenters and convention board members Sunday through Thursday evenings from 6-8:00 p.m. 15 or 30 minute appointment slots can be booked at https://calendly.com/ata-conventions. These sessions will be offered starting this upcoming Sunday, Jan. 11 right through Thursday, Mar. 4 and will address the following:
• Testing equipment and bandwidth for Zoom compatibility
• Gaining fluency sharing presentation content in Zoom
• Managing interactivity during sessions (chat, Q&A, breakout rooms, etc)
• Tips for creating engaging presentation content
• Tips for dealing with inappropriate participant behavior
PRESENTER QUESTIONS:
This is my first time presenting at convention, and I'm wanting to ensure that I'm following all of the rules regarding a pre-recorded video.
  • Just to confirm, YouTube clips from another person cannot be included in my pre-recorded session, correct? We can include a screenshot of the video, and recommend that participants go to that video link and watch. Can clips be included at all? 
  • You can’t include You Tube videos in your presentation because then you make it your work, but you can share the link. 
  • You can share clips in mp4  or avi format as an attachment in Sched as long as the file is less than 50 MB. 
  • You can also put the links to Youtube videos in a pdf and add that pdf as an attachment in Sched and then teachers can have the pdf open and minimized or saved to their desktop and ready to click on the link you want them to see.  They can just pause your video and watch the clip and then return to your video.  There is a tool called Tubechop which lets you set the start and end of what you want teachers to watch and then you can post that in the pdf.  Teachers can watch the short version or the whole thing if they wish.  There is a link lower down illustrating how this looks in Sched.
  • My presentation is referencing material from a text. Is that okay, as long as the author and reference is cited in the presentation for participants? 
  • If you are referencing part of the text you should be fine as it is for educational use.
  • Also, we now have a business Vimeo account where we will be streaming your pre-recorded session from into Sched.   Vimeo has no ads.
  • We are adding a link from Sched last year where we have a video of a yard in flower where your session would be.  Click on the Sched link below and if you scroll down you will see an avi clip and a pdf with a link it it.  Hopefully this helps illustrate what is in words above.  You would need to tell teachers what they are supposed to watch while they pause your pre-recorded session.  The avi clip downloads and then you click on it to play.  In Chrome it is at the bottom of your browser.
  • You will be able to add the attachments in Sched once we have Sched ready. It does not take long to attach files if they are ready on you computer.   Remember there is a 50MB limit per attachment.

https://pdtca2020.sched.com/event/ZFoi/gardening-video
Make sure you watch the link in the pdf as it has a Youtube video showing how to do Tubechop.